As a Recognized Museum, the Stony Plain and Parkland Pioneer Museum follows the Alberta Museum Association guidelines and best practices to the best of its ability. In addition to the Museum Bylaws, it also has policies and procedures in place based on AMA, CMA, and best practices guidelines.

We accept artifacts, historical objects, documents and antiques. All objects are accepted or declined on an individual basis and using certain criteria. Objects need to have provenance, which is the history of the object from its manufacture or purchase by its original owner to the present owner. This information puts the object in its historical context and is essential to the museum and its archiving process. Objects without this provenance will not be considered unless they have significant historical value in themselves. In addition to this initial assessment, we also use a checklist that helps us determine if the object fits the museum’s requirements. 

Some objects that do not meet the museum’s requirements may be accepted as a display only item, or as an item that will be used in demonstrations where it is handled and not preserved in original condition. An example of just such an item we have taken would be a washboard with no history that we used in a hands on instruction or demonstration.

All objects are considered on an individual basis. Any object left at the museum without authorization will be discarded. Items will not be accepted on a loan basis from individuals but only from another institution. The only exceptions are for short term exhibits, or from individuals of the First Nations.

Objects accepted into the Museum’s collection are kept in perpetuity on behalf of the Canadian Public. Artifacts are not sold. Should any artifact be deemed not appropriate for the collection, it will be deaccessioned and dealt with according to the Alberta Museum Association guidelines and best practices.

Once an artifact has been accepted, the first step is the transfer of ownership. The donor completes a Certificate of Gift form that transfers the ownership and all rights of the artifact to the museum. Then the object is cleaned as necessary, documented, photographed and the information entered into our database. 

Cleaning is done to remove any dirt or material that may harm the object, but not so much as to remove any original finish or patina that forms part of its history. In some cases, some repair or restoration is required before the object can be displayed or handled. All cleaning, repair and restoration is done with the object’s best interests in mind and using the guidelines from the Alberta Museum Association, Canadian Museum Association and the Canadian Conservation Institute.

All objects must be documented and this consists of a full and complete history and provenance, the description as well as measurements. Descriptions also include any damage or wear and as much physical description as possible. This not only records the object, but should any deterioration or other damage occur, it can be compared to the original information. Photographing the objects has two purposes, one for documentation and as a record and the other so that we can eventually have objects displayed on the website.

We use a database program specifically designed for museums called Past Perfect. This program allows us to fully record all information about the objects in the collections, their origins, history, condition, as well as track its location within the museum.

For a copy of our evaluation form, please click here.

The museum is currently looking for some specific artifacts, all from before 1945. To see our wishlist, please click here.

If you have more questions about the donation process or wish to donate an item, please contact us at or phone the Museum Office between 10:00am and 4:00pm, Monday to Friday at 780-963-1234.  © The Pioneer Museum